Roles for School and District Staff

The Role of School and District Staff in Promoting Health

A school-based health center can more effectively promote student health when it is truly integrated into the broader school campus. School and district staff play an important role in facilitating this integration and can maximize the SBHC’s impact on learning by:

  • Establishing and maintaining strong relationships with SBHC staff.
  • Reaching out to SBHC staff with health questions and specific student concerns.
  • Reinforcing the importance of health and wellness with students during class and at school-wide events.
  • Referring students to the SBHC and encouraging them to use its services.
  • Communicating the benefits of the SBHC to colleagues and families.
  • Giving feedback to the SBHC on strengths and opportunities for improvement.

Position-Specific Responsibilities for School and District Staff

All school district employees—including teachers, psychologists, custodians, and board members— can support the SBHC. Here is a position-specific list of responsibilities.

School Board and Central Office Staff

  • Establish a contract with the SBHC sponsoring organization to deliver services at the appointed school.
  • Provide the SBHC with space at no cost to the SBHC.
  • Provide heating, cooling, ventilation, water, and electricity at no cost to the SBHC.
  • Provide internal school phone line at no cost to the SBHC.
  • If privacy can be ensured, provide computer line at no cost to the SBHC.
  • Permit SBHC to place signage both within the school and on school exterior.

School Administration and Principal

  • Work with the SBHC sponsoring organization to set vision, mission and services.
  • Build relationships with SBHC coordinator and staff.
  • Invite SBHC coordinator to participate in school site leadership team or advisory council.
  • Be knowledgeable about and supportive of SBHC services.
  • Be knowledgeable about and respect SBHC policies and procedures.
  • Work with the SBHC to coordinate emergency roles and responsibilities.
  • Provide SBHC staff and clients with appropriate access to the SBHC, which may include providing access during evenings, weekends, holidays, and vacations.
  • Facilitate sharing of SBHC information/consent forms with students and families at in-person school registration events, in school information and enrollment packets sent home, and at back-to-school nights.
  • Ensure SBHC staff are given adequate time during at least one school staff meeting per year to provide information on the SBHC and how to access services.
  • Invite SBHC staff to participate in planning and implementing student support programs.
  • Cooperate with the SBHC in its efforts to secure funding and hold special events.

Custodial Staff

  • Build relationships with SBHC coordinator and staff.
  • Empty SBHC trash as required for all other areas of the school.
  • Clean SBHC floors, toilets, and sinks as required for all other areas of the school.
  • Shampoo carpeting as required for all other areas of the school.
  • Keep the SBHC stocked with toilet paper, paper towels, and soap.
  • Replace all light bulbs in the SBHC, as needed.
  • Repair outlets, sinks, and toilets in the SBHC, as needed.
  • Touch up paint and remove graffiti in the SBHC, as needed.

School Nurse

  • Build relationships with SBHC coordinator and staff.
  • Be knowledgeable about and supportive of SBHC services.
  • Be knowledgeable about and respect SBHC policies and procedures.
  • Assist with the distribution of SBHC consent forms.
  • Refer students and families to the SBHC.
  • Communicate regularly with SBHC staff about students with chronic health conditions, Individualized Education Programs (IEPs) and Individualized Health Plans (IHPs).
  • If school requests assistance from SBHC with medical compliance, ensure that SBHC has past vaccination records for enrolled students registered at the SBHC.
  • Make sure SBHC staff are familiar with emergency roles and responsibilities.

School Counselor/Psychologist/Social Worker/Case Manager

  • Build relationships with SBHC coordinator and staff.
  • Be knowledgeable about and supportive of SBHC services.
  • Be knowledgeable about and respect SBHC policies and procedures.
  • Invite SBHC mental health professionals to behavioral health meetings.
  • Make sure SBHC staff are familiar with crisis response roles and responsibilities.

Teachers and Classroom Aides

  • Build relationships with SBHC coordinator and staff.
  • Be knowledgeable about and supportive of SBHC services.
  • Know how to refer a student for SBHC services.
  • Know how to communicate with SBHC staff.
  • Know how to use the SBHC as a resource for health information and resources.
  • As appropriate to topic and content standards, work with SBHC or other partner agency staff to deliver mandated or recommended health education in the classroom (e.g., mandated HIV/AIDS prevention education).

Security Staff

  • Build relationships with SBHC coordinator and staff.
  • Be familiar with SBHC services.
  • Provide security at the SBHC, based on its hours of operation and the school’s emergency plan, as well as on the school administration’s guidelines for SBHC security.
  • Support the policies/procedures for accessing the SBHC (e.g., escorts, hall passes).

Food Service Staff

  • Build relationships with SBHC coordinator and staff.
  • Be familiar with SBHC services.
  • Support SBHC efforts to provide healthy nutrition programs in the school.